IDBS Polar Inventory brings lab inventory management directly into the Polar platform—alongside experiment execution, structured workflows and compliance. Designed for biopharma labs where data integrity and operational readiness are non-negotiable, it integrates lab execution with LIMS capabilities to track and manage samples, materials and equipment in and across experiments—delivering full traceability, actionable insights and improved turnaround times.
Inventory is no longer a static record; it becomes a connected, traceable part of how work is performed. As Inventory shares the same data model, permissions and audit framework as the rest of Polar, it reduces the number of systems your lab needs to maintain while increasing consistency and data quality.
Register, track and manage equipment, materials and samples from receipt through use to disposal. Every item carries its own identity, status, location and full history, with genealogy that shows exactly how items relate to each other.
Know where everything is. A hierarchical location model, from site down to individual box position, lets you locate any item and manage storage space effectively.
Every action on an inventory record is captured in a detailed audit history. Granular permissions control who can do what – and where.
Lab inventory management isn’t a separate record-keeping exercise – it’s part of the workflow. Insert items directly into experiments and structured workflows, with usage tracked automatically.
Turn inventory data into timely, actionable information – from day-to-day lab operations through to compliance reviews.
Knowing what you have isn’t the same as knowing whether you’re ready. Polar Inventory captures the operational data that matters: reagent quantities and expiry status, sample locations, equipment availability and maintenance state, utilisation history and capability. This is the information that tells lab managers and scientists whether work can actually proceed – before delays happen.
Within the broader Polar platform, this inventory and equipment data connects to work demand, resource allocation and throughput visibility, giving your lab a single, connected view of operational readiness.
That readiness includes sample integrity. For teams working with stability-sensitive samples, Polar automatically calculates total freeze/thaw cycles and cumulative bench time for each aliquot – so you can confirm whether a sample is acceptable for use before it
When lab operations run on trusted data, science moves faster. By keeping lab inventory management connected to execution, planning and insight, Polar helps biopharma teams move from experiment to decision with greater speed and confidence.
Lab inventory management software is a digital tool that enables labs to track, manage and report on their samples, materials, reagents and equipment throughout their entire lifecycle — from receipt to disposal. It replaces manual spreadsheets and siloed systems with a centralised, searchable and audit-ready record of all lab assets. IDBS Polar Inventory is built directly into the Polar scientific workflow platform, so inventory tracking is connected to the experiments that use it.
Traditional LIMS systems manage inventory and sample data separately from where science is performed. Polar Inventory integrates lab inventory management directly into experiment execution and structured workflows — so usage is tracked automatically, quantities are decremented at point of use, and traceability between inventory items and experiment records is maintained without manual reconciliation. It delivers LIMS capabilities within a single GxP-compliant platform.
Yes. Polar Inventory is built within a GxP-compliant environment. It includes full audit logs of all inventory events — including registration, editing, transfers, genealogy and deletions — complete with timestamps, user attribution and change reasons. Role-based access controls, permission-controlled locations and compliance reporting are built in, not bolted on. Audit history is downloadable as CSV or accessible via public APIs.
Polar Inventory supports full multi-level genealogy — tracking items across their entire lineage, with parent-child relationships created manually or triggered automatically from Polar workflows. Bi-directional traceability links inventory items to the specific experiment records where they were used or created, giving teams a complete, auditable sample history.
Yes. Each inventory item carries its own tracked attributes, including expiry dates, calibration dates, quantities, status and custom fields. Configurable reports and automated alerts notify assigned users when reagents are approaching expiry, equipment is due for calibration or stock falls below defined thresholds — via email or Microsoft Teams, with no need to log into the platform.
Freeze/thaw cycle tracking records how many times a stability-sensitive sample has been frozen and thawed — a critical parameter for confirming whether a sample is suitable for use. Polar Inventory automatically calculates total freeze/thaw cycles and cumulative bench time for each aliquot, so scientists can confirm sample integrity before it reaches the bench, not after.
Yes. Polar Inventory uses a flexible hierarchical location model — from site level down to individual box positions — that mirrors how your lab is actually organised. Equipment items such as fridges and freezers can double as storage locations. Permission-controlled access to locations supports compliance, GMP zone segregation and multi-site operations.
Inventory is embedded directly into Polar’s execution environment. Scientists can add inventory items to experiments with a single action — items are recognised and linked automatically. The Quickfinder tool enables users to locate and select items from within spreadsheets and workflows without leaving their task. Usage is logged in both the item record and the experiment record, keeping inventory and execution fully in sync.
Polar Inventory connects with barcode scanners, label printers and external lab systems. Data can be imported and exported via Excel, public APIs or direct database connectors. Inventory data also flows into Polar’s Snowflake data backbone, with pre-built SQL views for equipment, materials, samples, locations and usage logs — enabling integration with BI tools and external dashboards.
Yes. Polar Inventory is one capability within the IDBS Polar platform — a unified, GxP-compliant lab informatics platform that combines ELN, LES and LIMS capabilities. Inventory shares the same data model, permissions and audit framework as all other Polar modules, reducing the number of systems a lab needs to maintain while increasing data consistency and quality across the platform.
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